Double-Entry Accounting 4 min read
How to Post Balanced Manual Journal Entries
Record year-end adjustments, payroll vouchers, depreciation, and inter-account transfers with mathematical parity.
Before You Start (Prerequisites)
- Accountant or Owner role with accounting permissions
Step-by-Step Instructions
1
Open Journal Entries
Go to "Accounting" > "Journal Entries" in your dashboard.
2
Click New Journal Entry
Click "+ New Journal Entry" to open the voucher editor.
3
Enter Date and Reference
Provide the entry date, voucher memo (e.g. Monthly Plant Depreciation - Sep 2026), and optional supporting document reference.
4
Add Debit and Credit Rows
Select the accounts and enter corresponding Debit and Credit amounts.
The live balance validator ensures that Total Debits equal Total Credits. If there is a variance, posting is disabled.
5
Post Journal Voucher
Click "Post Entry". The entry updates the General Ledger and Trial Balance immediately.
Pro-Tips & Best Practices
- Use manual journal entries for non-cash transactions like accumulated depreciation, prepaid expense amortizations, and bad debt provisions.