Purchases & Payables 4 min read
How to Record Vendor Bills & Track Payables
Log supplier invoices, categorize expense accounts, monitor due dates, and update Accounts Payable automatically.
Before You Start (Prerequisites)
- A registered vendor in your directory
- Target expense or inventory asset account in your Chart of Accounts
Step-by-Step Instructions
1
Open Bills List
Navigate to "Purchases" > "Bills & Payables".
2
Click Record Bill
Click "+ Record Bill" to open the bill entry drawer.
3
Select Vendor & Fill Invoice Number
Choose the vendor and input their physical bill/invoice reference number for audit verification.
4
Assign Accounts & Lines
Assign each line to an appropriate expense account (e.g. 5100 Packaging Supplies or 5200 Office Rent).
5
Post Bill
Click "Post Bill". The system debits the Expense account and credits Accounts Payable (2000).
Pro-Tips & Best Practices
- Keep track of payment due dates on the AP Aging report to optimize cash flow and prevent supplier supply disruptions.